GNPC Constitution

1. Name: The Club shall be called "Great Notley Photography Club".

2. Objectives: We are a group of local photographers who meet each month to develop our skills through discussion and evaluating one another’s work. We welcome anyone with an interest in photography regardless of their age or ability to share ideas and the enjoyment of photography. We aim for members to increase their knowledge by exposure to the work of other photographers, field trips, workshops and competitions. We also want to develop closer ties with the local community by being involved in events and projects that take place in Gt. Notley.

3. Membership: Any person interested in or practising photography who agrees to support the Club’s objectives may apply for membership by emailing gnpc.photo@googlemail.com. Members will be subject to the regulations of the constitution and by joining the club will be deemed to have accepted these regulations. Membership will fall under one of the following categories- Full, Junior (13-18) and Primary (under 13 and accompanied by an adult).

4. Subscriptions: Entrance Fees and subscriptions shall be such amounts as are from time to time determined by the Annual General Meeting, or by a Special General Meeting. Membership of the club shall cease if subscriptions are not paid at the Annual General meeting of that year. No person shall take part in a Club competition or enter for Club exhibitions unless his or her subscription is paid up to date.

5. Organisation: The Officers of the Club shall consist of Chairperson, Vice-Chairperson, Secretary, Treasurer, Webmaster and such Assistant Officers as may from time to time be decided, all shall be elected each year at the Annual General Meeting. They will manage the affairs of the club with up to three elected members. A quorum shall be required to execute the business of the club. Four members will constitute a quorum.

6. Finance: All club monies will be banked in an account held in the name of the club. The club Treasurer will be responsible for the finances of the club. The financial year shall end of the 31 March each year and an audited statement of accounts will be presented by the Treasurer at the AGM. Any cheques drawn on behalf of the club will be signed by any two of the Chairman, Secretary and Treasurer.

7. Annual General Meeting: The A.G.M. of the Club shall be held during the month of April each year. The Business shall include: Minutes of the previous A.G.M., Annual report of the Committee, Statements of Accounts and Balance Sheet, Election of Chairperson and Officers.

8. Special General Meeting: An S.G.M. can be called at any time by the Committee or upon the receipt of a requisition signed by not less than one quarter of the members. Twenty One days notice must be given to all members of any Annual or Special Meeting, with particulars of all business to be transacted. No business other than that appearing on the notice of such a meeting shall be transacted thereat.

9. Constitution: A copy of the Constitution shall be supplied to every member of the Club. No alteration to these rules shall be made except at an Annual or Special General Meeting.

10. Propositions: All nominations and propositions for Annual and Special General Meetings shall not be accepted unless given to the Secretary fourteen days before the date of the meeting, signed by two members of the Club as proposer and seconder.

11. Emergencies: In the event of anything occurring not provided for or not clear in the foregoing rules, the Committee shall have power to deal with the same at their discretion.

12. Dissolution: The Club may be dissolved only by the consent of three-fourths of the members present at a Special General Meeting called for that purpose. Such a meeting shall appoint a Liquidator and decide on the disposal of all Club funds and assets. After discharging all debts and liabilities of the Great Notley Photography Club, the remaining assets are to be given or transferred to a voluntary organisation having similar objectives to those of the club.

Notes on Rules

Rule 3: If an Elected member proves to be undesirable or detrimental to the Club, he or she can have a private warning from the Chairman or Secretary. And If this is not corrective, he or she can be dealt with by the Committee under the last sentence of Rule 3, with the minimum publicity. If necessary, the Treasurer can be instructed not to accept that person’s future subscriptions.

Rules 4, 5 & 6: The Officers should lead the Club and the Committee, and control its weekly activities, but the whole membership must feel involved so that all major decisions should be made by the members together at the Annual General Meeting.

Rule 7: The Committee should ensure that suitable nominations for Chairman and Officers are included in the notice for the Annual General Meeting. It must be possible for any member to make additional nominations or proposals fourteen days before the meeting. Fourteen days gives the Committee time to meet to discuss any proposal and decide their attitude before the meeting. It also prevents any important or controversial matters being brought up at the last minute to be voted without proper consideration by perhaps a small attendance at the Annual General Meeting.

RULES FOR ALL CLUB COMPETITIONS.

All new Competitions must be accompanied with their own set of rules drawn up by the person proposing the competition. A copy of these rules is to be given to each Club Member once the Competition date is set.

Page last updated Wed 24/03/10 12:34 by duncanamps